2023-2024 EGCC Catalog and Student Handbook 
    
    Apr 15, 2024  
2023-2024 EGCC Catalog and Student Handbook

Student Policies and Procedures



Bookstore

The Eastern Gateway Community College Bookstore is located at both the Steubenville and Youngstown campuses. The bookstore can supply students with all required textbooks and materials for each course, as well as supplementary learning materials, gift items and EGCC apparel.

Refunds/Exchanges are only accepted during the specified time periods each semester and only with the original sales receipt. All returned merchandise must be in new, saleable condition and any items wrapped in shrink wrap must be unopened to be eligible for return.

For further information, students may contact the bookstore on the Steubenville Campus at (740) 264-5591, ext., 1684,. Youngstown campus at (330) 480-0726, ext., 4200, or email at bookstore@egcc.edu.

Facilities for Students With Special Needs

The Eastern Gateway Community College Steubenville Campus and Youngstown campus are designed to facilitate accessibility by students with disabilities and makes other reasonable accommodations consistent with the Americans with Disabilities Act. Entry ramps, automatic doors, an elevator, designated parking, and accessible restrooms are among the specific design features. Labs in the computer wing have several specially equipped computer desks. Classrooms are equipped with accessible tables.

Eastern Gateway Community College is dedicated to serving all students to the best advantage possible. If you require any additional support with your learning program, please contact EGCC Disability Services at disabilityservices@egcc.edu to schedule an appointment so we can discuss what types of accommodations you will require in your program. Examples might range from additional time with testing, assistance with note taking, having someone read test questions to you, or a different presentation of classroom material. In some instances, documentation of a learning disability and a prior learning plan may be required to aid the College in developing a learning and accommodation plan for you. It’s important to engage College personnel in this planning early in the process.

Lockers

Lockers are available on the Steubenville Campus and are issued free of charge by the college receptionist on a first come, first served basis. It is the student’s responsibility to either renew with the receptionist and security, or clean out the locker by the end of the summer term. Lockers that have not been renewed will be opened and the contents will be disposed of at the end of the summer term. No personal locks may be used on the lockers. Eastern Gateway Community College retains the right to access and inspect the lockers at any time.

Auto Safety/Parking Restrictions

Standard regulations of driving and safety are expected to be observed by all drivers on all property owned or under the control of Eastern Gateway Community College. Commencing with the Fall Semester 2016, parking passes will be required for any automobiles parked on property owned or under the control of Eastern Gateway Community College. Parking passes will be issued through the security office (or their designee). To obtain a parking pass you must present your registration and proof of insurance, and complete a parking pass form. Parking passes are provided on a semester basis. Tickets are given and fines levied for violations of auto safety rules and parking facility violations.

Parking is not allowed in the driveway encircling the Steubenville Campus. This is a designated fire lane and illegally parked vehicles may be ticketed by College security and/or the Steubenville Police Department. Designated visitor parking is clearly labeled at the Steubenville Campus. Vehicles may also be towed at the owner’s expense if illegally parked. Security may ticket, levy fines or place “boots” on illegally parked cars. The severity of the action will depend on the length and frequency of illegal actions.

Tobacco Free Campus

Eastern Gateway Community College, in accordance with the directives of the Ohio Department of Higher Education, is a tobacco free campus. The prohibition includes all area of property owned and/or operated by the College. It also includes areas contiguous to property owned and/or operated by the College, including sidewalks surrounding the sites. This prohibition includes, but is not limited to cigarettes, cigars, smokeless tobacco, snuff, vapes, and electronic cigarettes. Any vehicle owned or operated by the College is subject to the same prohibition. Security is authorized to ticket or levy fines for violations of this policy.

Class Cancellation - Weather

Classes will be held on a regular basis. Should the cancellation of classes be necessary as a result of an emergency or severe weather, especially during the winter months involving a heavy accumulation of snow/ice overnight, announcements will be made on EGCC’s Emergency Notification System, local radio and television stations. Cancellations also are listed at www.egcc.edu, www.cancellations.com and www.myvalleyweather.com.

Eastern Gateway Community College’s students are expected to make their own decisions regarding travel on snow covered or icy highways. The college does not follow the same procedures as the secondary school systems, which are responsible for busing students to school. However, the college will attempt to make reasonable and timely decisions regarding delays (start times) and cancellations based on conditions which exist at the time.

When an announcement is made on EGCC’s Emergency Notification System, radio/TV or the Internet that the college start time is delayed or other on-campus emergency, classes scheduled during the time of the “delay” will be canceled. The starting time announced (end of the delay) will be for classes normally starting or in session at that time. If a class would have been in session at the new start time, it will resume at the new time (e.g., a 9-11 a.m. class will resume at 10 a.m. if the delay indicates classes will start at 10 a.m.). All classes scheduled to be in session will resume at the new start time. Off-campus classes and clinical education will be conducted unless notified by the instructor, the department secretary, or a specific program’s “snowball” phone chain.

Students should plan ahead for days when the college is open and the public schools are closed. This may include and require child care and understanding in advance with instructors regarding the consequences of absences under such circumstances. Please refer to the section above about “Children in Class”. Even in situations where local schools and daycares may be closed due to weather and EGCC is open, it is neither appropriate nor acceptable to bring your children to class.

Lost and Found

Lost and found items are to be turned in to security at College sites. Individuals who have lost items should check with the security office or officer(s) periodically to determine if the missing item has been found. Lost and found items are logged in with security. Items that have been turned in to security will be kept for at least thirty (30) days. After thirty (30) days, the item may be disposed of.

Lounges

Lounge seating is available in the student lounge and the Gator Center at the Steubenville Campus and in the corridor of the Youngstown campus.

Emergency Call Boxes/ Surveillance

Emergency call boxes are located strategically throughout the hallways of the Steubenville Campus. These boxes are designed to call security and the receptionist; and if no one internal is available to answer the calls will roll over to 911. The call boxes are designed to automatically direct security to the location of the box being used. If the box is accidently activated, those responding should be informed that there is not an emergency.

There are emergency buzzers located in key areas of the Steubenville Campus that notify security of an emergency. Emergency buzzers are in the process of being placed in key locations at the Youngstown Campus including the Student Success Center as part of the ongoing renovations.

The Youngstown Campus is equipped with video surveillance of key areas of the facility and is monitored by security. The Steubenville Campus, the quadrants of the Youngstown Campus including the Student Success Center are being assessed for electronic access control and video surveillance.

Residency Requirements

Ohio Department of Higher Education Rules (Rule 3333-1-10) Ohio Student Residency for State Subsidy and Tuition Surcharge Purposes

  1. Intent and Authority
    1. It is the intent of the chancellor of the Ohio Department of Higher Education in promulgating this rule to exclude from treatment as residents, as that term is applied here, those persons who are present in the state of Ohio primarily for the purpose of receiving the benefit of a state supported education.
    2. This rule is adopted pursuant to Chapter 119 of the Revised Code, and under the authority conferred upon the chancellor of the Ohio Department of Higher Education by section 3333.31 of the Revised Code.
  2. Definitions for Purposes of this Rule
    1. “Resident” shall mean any person who maintains a 12-month place or places of residence in Ohio, who is qualified as a resident to vote in Ohio and receive state public assistance, and who may be subjected to tax liability under section 5747.02 of the Revised Code, provided such person has not, within the time prescribed by this rule, declared himself or herself to be or allowed himself or herself to remain a resident of any other state or nation for any of these or other purposes.
    2. “Financial support” as used in this rule, shall not include grants, scholarships and awards from persons or entities which are not related to the recipient.
    3. An “institution of higher education” shall have the same meaning as “state institution of higher education” as that term is defined in section 3345.011 of the Revised Code, and shall also include private medical and dental colleges which receive direct subsidy from the state of Ohio.
    4. “Domicile” as used in this rule is a person’s permanent place of abode, so long as the person has the legal ability under federal and state law to reside permanently at that abode. For the purpose of this rule, only one domicile may be maintained at a given time.
    5. “Dependent” shall mean a student who was claimed by at least one parent or guardian as a dependent on that person’s internal revenue service tax filing for the previous tax year.
    6. “Residency Officer” means the person or persons at an institution of higher education that has the responsibility for determining residency of students under this rule.
    7. “Community Service Position” shall mean a position volunteering or working for: (a) VISTA, AmeriCorps, city year, the peace corps, or any similar program as determined by the chancellor of the Ohio Department of Higher Education; or (b) An elected or appointed public official for a period of time not exceeding 24 consecutive months.
  3. Residency for Subsidy and Tuition Surcharge Purposes. - The following persons shall be classified as residents of the state of Ohio for subsidy and tuition surcharge purposes:
    1. A student whose spouse, or a dependent student, at least one of whose parents or legal guardian, has been a resident of the state of Ohio for all other legal purposes for twelve consecutive months or more immediately preceding the enrollment of such student in an institution of higher education.
    2. A person who has been a resident of Ohio for the purpose of this rule for at least twelve consecutive months immediately preceding his or her enrollment in an institution of higher education and who is not receiving, and has not directly or indirectly received in the preceding 12 consecutive months, financial support from persons or entities who are not residents of Ohio for all other legal purposes.
    3. A dependent student of a parent or legal guardian, or the spouse of a person who, as of the first day of a term of enrollment, has accepted full-time, self-sustaining employment and established domicile in the state of Ohio for reasons other than gaining the benefit of favorable tuition rates. Documentation of full-time employment and domicile shall include both of the following documents: (a) A sworn statement from the employer or the employer’s representative on the letterhead of the employer or the employer’s representative certifying that the parent, legal guardian or spouse of the student is employed full-time in Ohio. (b) A copy of the lease under which the parent, legal guardian or spouse is the lessee and occupant of rented residential property in the state; a copy of the closing statement on residential real property located in Ohio of which the parent, legal guardian or spouse is the owner and occupant; or if the parent, legal guardian or spouse is not the lessee or owner of the residence in which he or she has established domicile, a letter from the owner of the residence certifying that the parent, legal guardian or spouse resides at that residence.
    4. A veteran, and the veteran’s spouse and any dependent of the veteran, who meets both of the following conditions:
      ​(a) The veteran either (i) served one or more years on active military duty and was honorably discharged or received a medical discharge that was related to the military service or (ii) was killed while serving on active military duty or has been declared to be missing in action or a prisoner of war. (b) If the veteran seeks residency status for tuition surcharge purposes, the veteran has established domicile in this state as of the first day of term of enrollment in an institution of higher education. If the spouse or a dependent of the veteran seeks residency status for tuition surcharge purposes, the veteran and the spouse or dependent seeking residency status have established domicile in this state as of the first day of a term of enrollment in an institution of higher education, except that if the veteran was killed while serving on active military duty or has been declared to be missing in action or a prisoner of war, only the spouse or dependent seeking residency status shall be required to have established domicile in accordance with this division.
  4. Additional criteria which may be considered in determining residency for the purpose may include but are not limited to the following:
    1. Criteria evidencing residency:
      1. If a person is subject to tax liability under section 5747.02 of the Revised Code;
      2. If a person qualifies to vote in Ohio;
      3. If a person is eligible to receive Ohio public assistance;
      4. If a person has an Ohio driver’s license and/or motor vehicle registration.
    2. Criteria evidencing lack of residency:
      1. If a person is a resident of or intends to be a resident of another state or nation for the purpose of tax liability, voting, receipt of public assistance, or student loan benefits (if the student qualified for that loan program by being a resident of that state or nation);
      2. If a person is a resident or intends to be a resident of another state or nation for any purpose other than tax liability, voting, or receipt of public assistance (see paragraph (D) (2)(a) of this rule).
    3. For the purpose of determining residency for tuition surcharge purposes at Ohio’s state assisted colleges and universities, an individual’s immigration status will not preclude an individual from obtaining resident status if that individual has the current legal status to remain permanently in the United States.
  5. Exceptions to the general rule. of residency for subsidy and tuition surcharge purposes:
    1. A person who is living and is gainfully employed on a full-time or part-time and self- sustaining basis in Ohio and who is pursuing a part-time program of instruction at an institution of higher education shall be considered a resident of Ohio for these purposes.
    2. A person who enters and currently remains upon active duty status in the United States military service while a resident of Ohio for all other legal purposes and his or her dependents shall be considered residents of Ohio for these purposes as long as Ohio remains the state of such person’s domicile.
    3. A person on active duty status in the United States military service who is stationed and resides in Ohio and his or her dependents shall be considered residents of Ohio for these purposes.
    4. A person who is transferred by his employer beyond the territorial limits of the fifty states of the United States and the District of Columbia while a resident of Ohio for all other legal purposes and his or her dependents shall be considered residents of Ohio for these purposes as long as Ohio remains the state of such person’s domicile as long as such person has fulfilled his or her tax liability to the state of Ohio for at least the tax year preceding enrollment.
    5. A person who has been employed as a migrant worker in the state of Ohio and his or her dependents shall be considered a resident for these purposes provided such person has worked in Ohio at least four months during each of the three years preceding the proposed enrollment.
    6. A person who was considered a resident under this rule at the time the person started a community service position as defined under this rule, and his or her spouse and dependents, shall be considered residents of Ohio while in service and upon completion of service in the community service position.
    7. A person who returns to the state of Ohio due to marital hardship, takes or has taken legal steps to end a marriage, and reestablishes financial dependence upon a parent or legal guardian (receives greater than fifty percent of his or her support from the parent or legal guardian), and his or her dependents shall be considered residents of Ohio.
    8. A person who is a member of the Ohio National Guard and who is domiciled in Ohio, and his or her spouse and dependents, shall be considered residents of Ohio while the person is in Ohio National Guard service.
    9. Forever Buckeye-The State of Ohio’s 2012-2013 budget establishes a new provision called “Forever Buckeye.” This provision extends the instate tuition rate to Ohio high school graduates having the current legal status to remain permanently in the United States, who had left Ohio but who returned to enroll in an Ohio public institution of higher education and who establishes a primary residence in Ohio by the first day of classes of the requested term. An Ohio high school does not include GED or home school. Eastern Gateway Community College is required to follow Ohio Department of Higher Education guidelines in interpreting and applying “Forever Buckeye” and Ohio Administrative Code 3333-1-10.
  6. Procedures
    1. A dependent person classified as a resident of Ohio for these purposes under the provisions of paragraph (C) (1) of this rule and who is enrolled in an institution of higher education when his or her parents or legal guardian removes their residency from the state of Ohio shall continue to be considered a resident during continuous full-time enrollment and until his or her completion of any one academic degree program.
    2. In considering residency, removal of the student or the student’s parents or legal guardian from Ohio shall not, during a period of twelve months following such removal, constitute relinquishment of Ohio residency status otherwise established under paragraph (C)(1) or (C)(2) of this rule.
    3. For students who qualify for residency status under paragraph (C)(3) of this rule, residency status is lost immediately if the employed person upon whom resident student status wasbased accepts employment and establishes domicile outside Ohio less than twelve months after accepting employment and establishing domicile in Ohio.
    4. Any person once classified as a nonresident, upon the completion of twelve consecutive months of residency, must apply to the institution he or she attends for reclassification as a resident of Ohio for these purposes if such person in fact wants to be reclassified as a resident. Should such person present clear and convincing proof that no part of his or her financial support is or in the preceding twelve consecutive months has been provided directly or indirectly by persons or entities who are not residents of Ohio for all other legal purposes, such person shall be reclassified as a resident. Evidentiary determinations under this rule shall be made by the institution which may require, among other things, the submission of documentation regarding the sources of a student’s actual financial support.
    5. Any reclassification of a person who was once classified as a nonresident for these purposes shall have prospective application only from the date of such reclassification.
    6. Any institution of higher education charged with reporting student enrollment to the chancellor of the Ohio Board of Regents for state subsidy purposes and assessing the tuition surcharge shall provide individual students with a fair and adequate opportunity to present proof of his or her Ohio residency for purposes of this rule. Such an institution may require the submission of affidavits and other documentary evidence which it may deem necessary to a full and complete determination under this rule.

Education Records

Eastern Gateway Community College maintains and houses a number of different student records from Admission records to Financial Aid to Student Complaint records. Each set of records are assigned to a custodian to retain and manage the content and currency of those records. The chart below outlines the type, location and custodian of the education records in charge.

Types, Locations and Custodians of Education Records

TYPES LOCATIONS CUSTODIANS
Admission records Admission Office (if student does not enroll) Academic Records & Registrar
Admission records Registrar’s Office (if student enrolls)  Academic Records & Registrar
Cumulative Academic Records Registrar’s Office Academic Records & Registrar
     
Financial Aid Records Financial Aid Office Associate VP of Financial Aid
Disciplinary Records Deans Office, Registrar’s Office and Campus Cloud Senior VPAA
Student Appeal and Complaints Records Deans Office, Office of Academic Affairs Senior VPAA
*Grade Appeals Dean’s Office (with notes in student master) Share Point Dean
*Faculty Complaint Dean’s Office (May escalate to Sr. VPAA) Human Resources Dean/Senior VPAA
*General Compliant Sr. VPAA (May escalate to President’s Office) Senior VPAA/President

Safeguarding Consumer Information

EGCC takes steps to ensure that all student and employee information is safeguarded while in the school’s possession. The school has established and maintains a competitive information security program that includes administrative, technical and physical safeguards to access, collect, distribute process, protect, store, use, transmit, dispose or otherwise handle customer information. Protocols in place are designed to protect students, employees and other individuals with whom the school has a customer relationship against unauthorized access to or use of information that could result in harm or inconvenience to any customer.

EGCC has designated a coordinator to ensure that the security of the programs remains in place and active at all times. Additionally, a risk assessment review is completed annually that includes updated training for employees, information systems review, and detection if system failures.

In the process of securing service providers for the institution, EGCC works diligently to take reasonable steps to select and retain the services of providers that are capable of maintain appropriate safeguard for customer information that might be at risk of being presented to the public. Service providers that are contracted are carefully monitored and EGCC takes full responsibility for any information presented to the public on their behalf, whether directly or through a third party provider.

Family Education Rights and Privacy Act

Students will be notified of their FERPA rights annually. A student’s FERPA rights begin when the student submits an admissions application or a non-credit registration form to the college.

FERPA sets limits on the disclosure of personally identifiable information from school records and defines the rights of the students to review the records and request a change to those records. HIPPA applies to patient information that is handled by students and faculty in the instance of an internship or field experience. Because of the nature of the information that students and faculty will have access to in these settings, both students and faculty members must maintain current training in HIPPA requirements prior to going into the field setting.

In April 2002, FERPA was updated to address the requirements outlined in the Patriot Act. These requirements made under Section 507 of the Patriot Act amended FERPA to address the fact that the College is permitted to disclose, without the consent or knowledge of the student or parent, personally identifiable information to the Attorney General of the United States in response to an ex parte order in connection with the investigation or prosecution of terrorism. Additional changes in responses to lawfully issued subpoena or court orders in the instances of a Grand Jury Subpoena, Law Enforcement Subpoenas, or other subpoenas were also addressed.

Who Has FERPA Rights at EGCC?

FERPA rights belong to the student at Eastern Gateway regardless of age. This applies to all students, including continuing education students, College Credit Plus students, students auditing a class, distance education students, and former students.

Directory Information

Eastern Gateway Community College has classified the following information as “directory information”: name, address, telephone number, e-mail, dates of attendance, major, enrollment status, degrees and awards received, and honors. If a student does not wish this information to be released to anyone, the student must file a non-disclosure form with student records.

Procedure to Inspect Education Records

Students may inspect and review their education records upon request to the appropriate record custodian. Students should submit to the record custodian or an appropriate college staff person a written request which identifies as precisely as possible the record or records he or she wishes to inspect.

The record custodian or an appropriate college staff person will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given in 45 days or less from the receipt of the request.

When a record contains information about more than one student, the student may inspect and review only the records which relate to him.

Right of College to Refuse Access

The college reserves the right to refuse to permit a student to inspect the following records:

  1. The financial statement of the student’s parents.
  2. Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in file before January 1, 1975.
  3. Records connected with an application to attend the college if that application was denied.
  4. Those records which are excluded from the FERPA definition of education records.

Refusal to Provide Copies

The college reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:

  1. The student lives within commuting distance of the college.
  2. The student has an unpaid financial obligation to the college.
  3. There is an unresolved disciplinary action against the student.

Fees for Copies of Records

The fee for copies will be $1 per page.

Disclosure of Education Records

The college will disclose information from a student’s education records only with the written consent of the student, except:

  1. To school officials who have a legitimate educational interest in the records.

    ​A school official is:
    • a person employed by the college in an administrative, supervisory, academic or research, or support staff position.
    • a person serving on the Board of Trustees.
    • a person employed by or under contract to the college to perform a special task, such as the attorney or auditor.

      A school official has a legitimate educational interest if the official is:
    • performing a task that is specified in his or her position description or by a contract agreement.
    • performing a task related to a student’s education.
    • performing a task related to the discipline of a student.
    • providing a service or benefit relating to the student or student’s family, such as healthcare, counseling, job placement, or financial aid.
  2. To officials of another school, upon request, in which a student seeks or intends to enroll. (NOTE: FERPA requires a college or university to make a reasonable attempt to notify the student of the transfer unless it states in its procedure that it intends to forward records on request.)
  3. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local education authorities, in connection with certain state or federally supported education programs.
  4. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  5. If required by a state law requiring disclosure that was adopted before November 19, 1974.
  6. To organizations conducting certain studies for or on behalf of the college.
  7. To accrediting organizations to carry out their functions.
  8. To parents of an eligible student who claim the student as a dependent for income tax purposes.
  9. Student information may be disclosed pursuant to any court order or lawfully issued subpoena once every attempt has been made to notify the student so they may seek protective action if they so desire (unless the courts or issuing agency has specifically prohibited this action). If the College is unable to contact or notify the student of a subpoena or court order after every reasonable effort has been made at notification, information will be released based on the court order or subpoena request.
  10. To appropriate parties in a health or safety emergency.
  11. Directory information.
  12. To the student.
  13. Results of a disciplinary hearing.
  14. Results of a disciplinary hearing to an alleged victim of a crime of violence.
  15. Final results of a disciplinary hearing concerning a student who is an alleged perpetrator of a crime of violence and who is found to have committed a violation of the institution’s rules or policies.
  16. Disclosure to a parent of a student under 21 if the institution determines that the student has committed a violation of its drug or alcohol rules or policies (regardless of student’s dependent status).
  17. FERPA rights cease upon death. However, it is the procedure of EGCC that no records of deceased students be released after the date of death, unless specifically authorized by the executor of the deceased’s estate or by the next of kin.

Record of Requests for Disclosure

The college will maintain a record of all requests for and/or disclosure of information from a student’s education records. The record will indicate the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the parents or eligible student. This record is maintained in the Registrar’s office.

Correction of Education Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedures for the correction of records:

  1. A student must ask (appropriate official of) the college to amend a record. In so doing, the student should identify the part of the record he or she wants changed and specify why he or she believes it is inaccurate, misleading, or in violation of his or her privacy or other rights.
  2. The college may comply with the request or it may decide not to comply. If it decides not to comply, the college will notify the student of the decision and advise him/her of his/her right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student’s rights.
  3. Upon request, the college will arrange for a hearing and notify the student, reasonably in advance, of the date, place and time of the hearing.
  4. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the institution. The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student’s education records. The student may be assisted by one or more individuals, including an attorney.
  5. The college will prepare a written decision based solely on the evidence presented at the hearing. The decision includes a summary of the evidence presented and the reasons for the decision.
  6. If the college decides that the challenged information is not inaccurate, misleading, or in violation of the student’s right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.
  7. The statement will be maintained as part of the student’s education records as long as the contested portion is maintained. If a state college discloses the contested portion of the record, it must also disclose the statement.
  8. If the college decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

Right to File

The student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by EGCC to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue S.W. Washington D.C. 20202-4605

Financial Disclosure

Annual audited financial reports for several years are available at the college’s website at http://egcc.edu/more-topics/annual-audited-financial-reports or the Auditor of the State of Ohio at https://ohioauditor.gov/ and search for Eastern Gateway Community College. The annual audited financial report can be examined at the college’s business office, room 2627, located at the Steubenville campus. The office is open Monday through Friday from 8 a.m. to 5:00 p.m.

Network, Computer Resources and the Internet

Acceptable Use Policy for Students and College Guests

  1. Policy Overview
    1. Access to Eastern Gateway Community College’s (the college) networking facilities, computer resources and the Internet is a privilege. The college’s network, computer resources and the Internet are provided solely to support its educational mission.
    2. This policy is to be read, understood and adhered to at all times. Local, state and federal laws regarding the use of Internet, e-mail and any other networking or computer resources made available by the college are also applicable.
    3. The college insists that you conduct yourself honestly and appropriately when using the college’s network, computer resources and the Internet. You are to comply with software licensing rules, property rights, copyrights and the privacy and prerogatives of others.
    4. All existing college policies related to plagiarism, sexual harassment, privacy and confidentiality also apply to your use of the college’s network, computer resources, and the Internet.
    5. The college reserves the right to revoke all network privileges for any user at any time for violation of this policy.
  2. Violations
    1. The following is a summary of violations of the acceptable use policy. The examples are not all inclusive.
      1. Lending your account and/or accessing another person’s account without permission.
      2. Using illicit means to determine account passwords.
      3. Attempting to gain access to the network or computer resources with non-standard or nonapproved procedures.
      4. Using the college’s network, computer resources or the Internet for commercial purposes.
      5. Using the college’s network, computer resources, or the Internet to threaten, intimidate, or harass others.
      6. Attempting to thwart computer system security in order to gain unauthorized access to the network or computer resources.
      7. Unauthorized copying of commercial software when specific licensure prohibits such copying.
      8. Sending chain letters or unauthorized mail list generation.
      9. Placing obscene or harassing material so that it is accessible in public areas of the network.
      10. Inspecting, modifying, or copying programs and/or data without proper consent and respect for copyright laws.
      11. Tampering with the college’s hardware, software, or other computer components.
      12. Accessing or reading information of others without direct consent (this includes packet sniffing).
      13. Providing other individuals with access to Eastern Gateway Community College network resources without direct consent from the technology services department.
      14. Authenticating as or impersonating another individual via e-mail or other methods.
      15. Attempting to degrade or disrupt network and/or system performance.
  3. Security, Privacy and Copyrights
    1. The college will provide as secure of an environment on its networks as is possible. Security will be provided using widely accepted, cost effective methods for all network users. Network users must recognize that as a participant in a community data facility, they also must be partially responsible for maintaining the security of information stored or retrieved via the college network. Information is a valuable resource and should be considered an entity worth protecting by using good judgment and respecting the policies and procedures in place at the college.
    2. Data owned by others should be considered private and no attempt should be made to gain access to another’s information. Care should be taken when reading, forwarding and printing electronic messages. Interfering with e-mail in any manner is a serious offense. Sharing of your network account places your data at risk. Always keep your password secure and select a unique password that cannot be easily discovered by others. Extreme care and responsible use of computer resources is required of all users. Each network user must be aware of the existence of copyright laws, licenses, trade secret agreements and other confidentiality agreements as they pertain to the resources they may access using the college network.
    3. The college has made network resources available to the college community members with specific attention to ensure that the rights of all users are protected. Users, who are granted access to the college network, including the hardware and software made available for network connectivity, agree to abide by the college’s acceptable use policy.
    4. The Technology Services department will establish and publicize the acceptable use policies and procedures. Secure access to the network will be provided using a network login and a user maintained password. The college will provide anti-virus and malware software for each college-owned computer attached to the network.
  4. Security, Network and Internet Monitoring
    1. The college has security software and systems in place that can monitor and record network and Internet usage. These systems are used to protect the college’s network systems from security risks and software viruses. Our firewalls cybersecurity systems, and other systems record all Internet traffic in and out of the college. This information can be used to monitor security violations and network bandwidth utilization. This information is also used to configure our networks and Internet connection for optimum operation. Network usage information may also be used to ensure compliance with college policies and procedures.
    2. The college’s network facilities are for the use of authorized users only. Individuals using the college’s network facilities without authority, or in violation of stated policies, are subject to having all of their activities on the network monitored and recorded by system personnel. In the course of monitoring individuals improperly using network facilities, or in the course of system maintenance, the activities of other users may also be monitored.

      Users accessing the college’s network consent to monitoring as stated in the Electronic Communications Privacy Act, 18 USC 2701-2711. Anyone using the college’s network facilities expressly consents to such monitoring and understands that if such monitoring reveals violations of college policies and/or local, state and federal laws, such information may be provided to appropriate college and/or law enforcement officials.
       
    3. The college reserves the right to limit (or block) access to certain Internet sites and applications if it is determined that such access does not support its educational mission or is detrimental to the operation of the college’s network systems. The college reserves the right to make all decisions regarding the necessity and appropriateness of access to specific Internet sites and applications.
  5. Illegal Activities
    1. The college’s network, computer resources and Internet access must not be used to knowingly violate the laws and regulations of the United States or any other nation, or the laws and regulations of any state, city, province or other local jurisdiction in any material way. Use of any college resources for illegal activity is grounds for immediate expulsion or dismissal, and we will cooperate with any legitimate law enforcement activity.
  6. Password Protection
    1. Each user is required to password protect his/her network account. It is advisable to protect your network account with a password and maintain the confidentiality of all passwords associated with your computing resources. It is strongly recommended that you use passwords that would be difficult to guess (e.g. not the names of family members, pets, etc.) It is also recommended that your password contain both numbers and alphabetic characters.
    2. EGCC requires Multi-Factor Authenication (MFA) for all students and staff.
  7. Sexual Harassment, Harassment and Bullying
    1. The display of any kind of sexually explicit image or document that can be seen by others (either intentionally or accidentally) on any college computer system is a violation of our policy on sexual harassment. In addition, sexually explicit material may not be archived, distributed, edited, or recorded using the college’s network, computing resources or the Internet. Any form of harassment or bullying on any college computer system is a violation of our college policy and disciplinary action will result.
  8. Game Playing
    1. The college’s networking facilities exist to support the educational mission of the college. Therefore, game playing and recreational chatting are discouraged. Users must relinquish their computer to other users needing network access for educational pursuits. Users of college computers must also cease from such activities if requested to do so by an official of the college or employee thereof (this includes requests from student lab assistants). Failure to abide by these regulations shall be considered a violation of the college’s acceptable use policy.
  9. Illegal Software
    1. No person may use the college’s network, computer resources or Internet facilities to download or distribute pirated software or data. In addition, all users of the college’s network facilities are expected to abide by software licensing rules and regulations. All software on college computers must be legally licensed.
  10. Hosting of Web Services, FTP, Etc.
    1. No person may set up or provide the hosting of Internet Web, FTP or related services on the college’s network without prior consent from the Technology Services department.
  11. Logging Off of Networks
    1. All users must LOG OFF the college’s networks when they are not actively using the services of such networks. User logins that span extended periods of time with no activity will not be allowed and will be considered violations of network policy and procedure.
  12. Use of College Printing Equipment
    1. The college’s network printers are provided in support of the college’s educational mission. College printers shall not be used for commercial purposes. The student printing policy can be found on the college website, http://egcc.edu, under technology services.
    2. If you question whether the printing of a particular document is in violation of this policy, please contact the Technology Services department.
  13. Remote Access Restrictions
    1. No person shall provide remote access to the college’s networking facilities without direct permission from the Technology Services department. This would include the use of modems for dialing in to computers connected to the college’s networks. Unauthorized remote access presents a serious security threat and will be considered a serious violation of the acceptable use policy. Any computer that is configured to provide dial-in access via a modem must be physically removed from the college’s network unless permission has been granted from the Technology Services department.
  14. Installation of Software. On College Computers
    1. It is a violation of college policy to install or attempt to install any software on collegeowned computers without direct permission from the Technology Services department.
  15. E-mail, Usage, Privacy and Storage
    1. Electronic mail messages are considered by the college to have the same privacy protection as corresponding paper documents. Violation of the privacy of a user’s e-mail documents will be considered a serious offense of the college’s acceptable use policy. Users should act to protect their privacy by maintaining passwords and logging off the network immediately after each use. The privacy of e-mail for college constituents will be upheld in accordance with federal, state and local laws.
    2. Tampering with the college’s e-mail system or the e-mail of other users will be considered a serious offense. This includes imitating or ‘spoofing’ someone else when sending e-mail. The college’s e-mail system shall not be used for unsolicited mail (i.e. ‘spamming’). Please be advised that many mail systems will return undeliverable mail to the ‘postmaster’ at its intended destination. This mail message may include all or a portion of the original message.
    3. Users should act responsibly by purging read and unwanted e-mail from the system. Users should also actively manage and maintain e-mail that is coming in from automated mailing lists, etc. Users should unsubscribe from mailing lists and other automated resources when they will be unable to check their mail for extended periods of time.
    4. The forwarding and distribution of chain letters and pyramid schemes via e-mail is prohibited at the college.
  16. Activities Detrimental to Network Performance.
    1. The college reserves the right to prohibit any use of the college’s network facilities that it deems detrimental to the performance and operation of the college’s networks. Examples might include recreational uses of the network which consume an excessive amount of network bandwidth, etc.
  17. Wifi Connections
    1. Students and guests of the college may utilize the WiFi. technology that is available on campus.
    2. Students and guests are responsible for obtaining their own network adapter for use during their enrollment.
    3. Students and guests are required to have updated anti-virus and malware software installed and active at all times they are connected to the college network. Not utilizing the proper anti-virus and malware software may result in revocation of networking privileges.
    4. Students and guests are ultimately responsible for the repair and maintenance of their own WiFi. enabled device.
    5. By connecting to the college’s WiFi. network, students and guests agree to the terms of this policy and that they are using the network at their own risk.
    6. Protection of college computing resources from computer viruses and other malicious software is a high priority. Each user accessing the network is required to have anti-virus and malware protection installed and operating on the WiFi. enabled device they are using. All file input and output activity must be scanned for viruses and malware to prevent network infection.
  18. Computer Labs and Classrooms
    1. In addition to the policies and procedures listed previously, the following apply to the college’s computer labs and classrooms:
      1. No eating, drinking, or smoking is permitted within college computer labs or computer classrooms.
      2. No activities which disrupt the activities of others are allowed. (This includes the playing of music, applications which make noise, etc.). Portable devices with earphones are allowed if they do not interfere with others. Respect your neighbor.
      3. All trash, paper scraps, etc. should be deposited in the appropriate trash and recycling receptacles. Please help keep these areas clean.
      4. Lab and classroom users should close all programs and log off the computer when their work is completed.
      5. Report all problems, etc. to Technology Services. If this is not possible, contact a college official. You may also e-mail to tshelp@egcc.edu.
      6. Do not take unused paper from the lab (other than scrap from the recycling receptacles). Unauthorized removal of paper will be considered theft and dealt with accordingly.
      7. Do not tamper with, alter or destroy any hardware and/or software in the college’s computer labs, computer classrooms.
  19. Notification of Violation of Policies and Procedures.
    1. The college reserves the right to revoke network privileges for any user at any time. If the violation is of a non-critical nature, the Technology Services department or another appropriate official of the college will notify you at least once. Repeat violations will result in suspension or revocation of network privileges.
  20. Updates to Policies and Procedures
    1. As a college network user, it is your responsibility to remain fully aware of changes to the college’s acceptable use policy. A complete and up-to-date version of all the college’s acceptable use policy will be available on Eastern Gateway Community College’s web site at www.egcc.edu.
  21. Questions Regarding Acceptable Uses
    1. If you do not fully understand any policy or procedure listed as part of the college’s acceptable use policy, you are responsible for seeking clarification from the Technology Services department. In addition, you are responsible for contacting the Technology Services department if you have questions regarding any use of the network, computer resources and the Internet that are not explicitly described in the policies and procedures document. The Technology Services department may be contacted as follows:

e-mail: tshelp@egcc.edu
Mail: Eastern Gateway Community College
Technology Services Department
4000 Sunset Boulevard
Steubenville, OH 43952

Use of College Computing and Network Resources

Policy 8-01

  1. The College maintains computers, computer systems, and networks and these resources are collectively known as computing resources. Users of College computing resources are required to comply with all applicable laws and college policies, including but not limited to the student code of conduct, Ohio Ethics Laws, applicable criminal regulations, and all applicable authorizations and restrictions whether or not they are built into an operating system or network and regardless of whether they can be circumvented by technical means. It is the User’s responsibility to ascertain, understand and comply with all applicable authorizations, policies, and restrictions. The ability to access computing resources does not, by itself, imply authorization to do so.
  2. Use of computing resources is limited to a User’s authorized use and only in the manner to the extent authorized for College business, or College related instruction, scholarship, research, or administration. College computing resources may not be used for personal gain. Accounts and passwords may not, under any circumstances, be shared with, or used by, persons other than those to whom they have been assigned by the College. Personal use of College computing resources is generally prohibited.
  3. The College does not guarantee the security of its computer resources and the College reserves the right to monitor and access all College computers, accounts, computer systems and networks.
  4. This policy applies to College faculty, staff, students, agents, contractors, volunteers, vendors, sponsored guests, affiliated entities, and to all uses of College computer resources, regardless of location or device.
  5. The president or his/her designee will establish procedures for the implementation of this policy.

Student End User License Agreement for Courses Procedure

Your Obligations

  1. Student responsibilities
    1. Comply with all rules of the College and student handbook and any amendments to this agreement
    2. Comply with the College’s privacy policy
    3. Comply with the course syllabus
    4. Attend all classes or online sessions
    5. Submit homework assignments by 11:59 pm ET on the assigned due date
    6. Complete tests by 11:59 pm ET on the assigned date
    7. Come prepared to each class session
    8. Utilize quality sources for research
  2. License to use your submitted materials and your warranty
    1. Further, you warrant that by providing information to us, you represent and warrant that you are entitled to submit the information and that the information is accurate, not confidential, and not in violation of any contractual restrictions or other third party rights.
  3. Sign-in credentials
    1. You agree to: (1) Keep your password secure and confidential; (2) not permit others to use your account; (3) refrain from using other users’ accounts; (4) refrain from selling, trading, or otherwise transferring your college or course account to another party; and (5) refrain from charging anyone for access to any portion of the course, or any information therein. Further, you are responsible for anything that happens through your account until you close down your account or prove that your account security was compromised due to no fault of your own.
  4. Course application software
    1. A course may use third party software which requires you to submit assessments such as:

      Canvas
      Cirrus
      Evaluation Kit
      Evolve
      Hands on Labs
      Labster
      McGraw Hill Connect
      Pearson MyLab and Mastering - EMS BradyLab
      RedShelf
      Simtics
      Starry Night Education
      Studio
      TestOut
      TurnItIn
      VitalSource
      Visible Body
      Zoom

      Access to this software is licensed by the college. The student is responsible for due care when using college software and adherence to the third-party license agreements.
  5. User-to-user communication and sharing
    1. All information communicated whether required by the syllabus or spontaneously done of the student’s own volition is the responsibility of the student.
    2. The information must comply with this agreement, the student handbook, and intellectual property laws.

Our Rights and Obligations

  1. Privacy
    1. The college reserves the right to monitor, save, and retrieve any and all information and communication using school property, including email and course content management within the Learning Management System.
  2. Third party sites
    1. The course or materials may have links to third party sites. These links are provided for educational purposes only and are not necessarily an endorsement nor is all content specifically approved by the course, the professor or the college.
    2. The student assumes all risks in assessing these sites. No warranty is implied and the student will hold the college and the professor harmless in the event of any harm or cost incurred with such access.

Computer Lab Printing Policy

Eastern Gateway Community College, in an effort to promote a greener environment, has implemented a network print auditing system. The auditing system will track and maintain printer usage to eliminate the waste of paper, to reduce the cost of printer maintenance, and to reduce the cost of ink and toner incurred by the college for unauthorized, as well as excessive printing. College printing privileges are provided in support of EGCC’s educational mission. The following are some basic guidelines that should be followed.

  1. Printers are for use by currently enrolled students and EGCC employees.
  2. College printers shall not be used for personal or commercial purposes. (invitations, signage, bulletins, etc).
  3. Printing or duplication of copyrighted material (instructional manuals, textbooks, journals, etc.) is strictly PROHIBITED based on copyright law.

Each student will start with $10.00 in their account at the beginning of the semester. They will be charged $0.05 per page for black and white printing and $0.35 per page for color printing. Staff and faculty will be audited for departmental budgeting purposes but not limited in printing.

Students may keep track of their print usage through the print audit client on each student lab computer at Eastern Gateway Community College. When a student logs onto a computer, a pop-up window will show up on the desktop providing the balance of their account for printing. At each Eastern Gateway Community College location, there are designated areas that you can pay to add credits to your printing account. Here are the locations.

At the Steubenville Campus:
Between the hours of 8am - 5pm, see the cashier located in the Gator Center.

At the Youngstown Campus:
Between the hours of 8am - 5pm, see the Technology Services office in room A104.

Printing Prices:

$5.00 for 100 B/W Prints (this equals 14 Color Prints)

$10.00 for 200 B/W Prints (this equals 28 Color Prints)

$15.00 for 300 B/W Prints (this equals 42 Color Prints)

$20.00 for 400 B/W Prints (this equals 57 Color Prints)

$25.00 for 500 B/W Prints (this equals 71 Color Prints)

Non EGCC Students Using Steubenville Campus Library or the Youngstown Campus Info Commons

Non-Students or non-employees of EGCC, who are provided a guest login to access the computers in the Steubenville Campus Library or the Youngstown Campus Info Commons, are required to pay for all printing. When a Guest account prints, a pop-up in the bottom right hand corner of the screen will display a message saying:

“ATTENTION!!! Your document has been held in a queue.
You must pay to print this job.
Please see the Cashier to add money to your account.

Guest users will need to see the Cashier to pay for their prints. Once the Guest has paid for the prints, they will need to go to the librarian and ask him/her to release the print job to the printer.

Guest Printing Prices:

$0.10 per page for black and white

$0.70 per page for color

NOTE: Guest accounts for student testing will not be charged a print fee.

Print Refunds:

Once a print job has been released to print, it cannot be stopped. The user needs to verify the number of pages and content on the pages before sending to the printer. If for some reason there is a technical problem with a print job, for example a paper jam or if the print job is not properly printed, the user can request a refund of their print credits to their account. They must either submit a support ticket by sending an e-mail to tshelp@egcc.edu or they must see a representative from the Department of Technology Services, located in room 2600 at the Steubenville Campus or room A104 at the Youngstown Campus, to process their refund.

Copyright Policy

Overview and Purpose:

 

The Eastern Gateway Community College Copyright Statement establishes guidelines regarding the Fair Use of copyrighted material, works, and multimedia in the classroom.

Copyright Law governs the making of photocopies and reproductions of copyrighted material. The copyright statement is based upon the United States Copyright Law, Title 17, U.S. Code, 1976, the U.S. Copyright Fair Use Guidelines, and the U.S. Copyright Circulars 1 and 21.

 

Scope:

This statement applies to all members of the EGCC community including faculty, staff, students, and any other person to who has access to information resources or technology at Eastern Gateway Community College.

 

Copyright Responsibility

It is the responsibility of every member of the EGCC community to comply with the Federal Copyright Law. For general explanations of Copyright Law, please see the U.S. Copyright Office’s Circulars on Copyright: https://www.copyright.gov/circs/

 

General Copyright Information

Copyright is a form of protection provided by U.S. law to authors of “original works of authorship” from the time the works are created in a fixed form.

 

Examples of copyrightable works include

  • Literary works
  • Musical works, including any accompanying words
  • Dramatic works, including any accompanying music
  • Pantomimes and choreographic works
  • Pictorial, graphic, and sculptural works
  • Motion pictures and other audiovisual works
  • Sound recordings, which are works that result from the fixation of a series of musical, spoken, or other sounds
  • Architectural works

 

From: Circular 1 from the U.S. Copyright Office. https://www.copyright.gov/circs/circ01.pdf 

 

For more information on exclusive rights in copyrighted works please see Section 106 of the Copyright Law.

Fair Use Considerations:

 

Circular 21 Limitations on exclusive rights: Fair use:  Section 107:

 

Notwithstanding the provisions of sections 106 and 106a (Section 106), the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use Reproduction of Copyrighted Works made of a work in any particular case is a fair use the factors to be considered shall include -

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work; 
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work. The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.

 

From: Circular 21 from the U.S. Copyright Office. https://www.copyright.gov/circs/circ21.pdf 

For a more complete discussion and the most current guidelines regarding the classroom use of copyrighted materials please see Circular 21 from the U.S. Copyright Office.

 

Drug and Alcohol Use Program

Mission

Among its background statements, Eastern Gateway Community College provides “opportunities for the student to develop increased personal and social responsibility as well as the knowledge, self-assurance and self-direction required to achieve personal satisfaction and approach self-actualization in life.” In this context, the college believes students should be provided the education necessary to make responsible decisions regarding their own use of alcohol and the place alcohol and drug use has in the work place and in society.

Goals

To carry out the mission, the college has established the following goals with respect to alcohol, abuse of prescription drugs, and use of illicit drugs:

  1. To provide an environment at the College that promotes responsible decision-making on the part of the students regarding alcohol, abuse of prescription drugs, and illicit drug use.
  2. To provide the students with academic and support services that optimize the opportunity for students to make responsible decisions regarding alcohol, abuse of prescription drugs, and illicit drug use.
  3. To provide an environment that reinforces the federal, state and local laws regarding alcohol, abuse of prescription drugs, and illicit drug use.
  4. To provide students who are experiencing difficulties in the responsible use of alcohol or abuse of prescription drugs, and illicit drug use, the appropriate level of intervention, counseling, and referral to community resources within the College’s structure of memorandums of understanding to ensure the student’s needs are promptly met.
  5. To continually seek student input on revising and modifying the College’s Drug and Alcohol Program and educational materials, particularly as the field of substance abuse grows and changes.

Policy and Program

To reach the above noted goals, Eastern Gateway Community College has established the following drug and alcohol policies and programs.

  1. Environment The College believes that quality education can best be achieved in an environment that is conducive to academic pursuits. The College believes that drug and alcohol abuse are detrimental to maintenance of such an environment. Therefore, Eastern Gateway Community College:
    1. Forbids the unauthorized possession or use of alcohol; possession or use of prescription drugs in excess of that which is prescribed; and possession, use and/or distribution of illicit drugs. This prohibition includes any property owned or operated by the College, internship sites, and/or practicum sites. Any alleged violations shall immediately be reported to the Vice President of Human Resources, Organizational Effectivenss & Title IV for investigation and referral to the Senior VPAA for appropriate action. Violations will result in imposition of penalties up to and including the immediate suspension or dismissal of the student from the College and where appropriate, referral to local law enforcement.
    2. Imposes, at its sole discretion, and determined on a case by case basis, penalties less severe than suspension, expulsion and/or referral to local law enforcement, dependent upon the circumstances of the individual case. In these situations, penalties include but are not limited to written warnings, probation, partial suspension and mandatory participation in a treatment program.
    3. Forbids the unauthorized possession of alcohol, prescription drugs, and illicit drugs on property owned and/or operated by the College by others (such as those not covered by the student or employee policies). Anyone with knowledge or concerns regarding such situations should immediately notify security. Such persons, when discovered, will be ordered to immediately leave the campus and will be reported to local law enforcement.
    4. Forbids alcohol to be purchased, sold or used on property owned and/or operated by the College during any student function.
    5. Requires that all persons on property owned and/or operated by the College to abide by local, state and federal laws pertaining to the use of alcohol, prescription drugs, and illicit drugs. The College will fully cooperate with local, state and federal law enforcement agencies to ensure enforcement of all laws and regulations.
  2. Education In order for students to make responsible decisions regarding the use of alcohol, prescription drugs, and illicit drugs, and be cognizant of the health dangers and legal ramifications, students need appropriate and accurate information. To make this available to them, the College provides the following:
    1. The policy is published in the College catalog which is available to all students and employees on the College website at www.egcc.edu.
    2. New student orientation shall include a review of the College’s drug and alcohol policy.
    3. The College library contains books, periodicals, brochures and other printed material that students are encouraged to consult for information about alcohol, alcohol dependency and alcoholism; risks associated with abuse or misuse of prescription drugs; risk associated with various illicit drugs; substance abuse including use of household cleaners and other readily available inhalants; and the legal sanctions for violation of the law and College policies.
    4. The College may also arrange for outside community substance abuse groups or local law enforcement to address the student body on these issues.
  3. Policy Review In order that the Drug and Alcohol Use Program is reviewed and revised to ensure that it continues to address the ever changing landscape of substance abuse and institutional needs, the following procedures will be implemented:
    1. All incidents in which the policy has been applied will be documented in the office of the Security Supervisor, located on the Steubenville Campus.
    2. During summer, on an annual basis, the policy, and any cases where the policy has been applied and any other information or occurrences related to the policy will be reviewed by the President’s Cabinet. Desired changes, based upon this review, which will make the policy more effective in accomplishing its purpose, will be made and such changes will be communicated to the College community.
    3. College policies regarding alcohol, prescription drug, and illicit drug use by College employees are contained in a separate statement found in the employee handbook(s). Individuals who are College student employees are subject to applicable policies and penalties contained in the employee handbook as well as the student and general policy outline herein.

Control of Infectious Diseases and Insect Infestation

Purpose

As an institution that is committed to nondiscrimination in the provision of educational services and in employment, the College has developed policies which ensure the rights of individuals and at the same time take necessary precautions to safeguard the health of employees, students and the general public at internship or practicum sites.

The following general procedures are implemented to reduce the risk of exposure to infectious diseases and insect infestation (such as lice, bed bugs, etc.) and at the same time, to the degree possible, make educational and employment opportunities available to persons contracting infectious diseases. The term “student” for this policy shall apply to credit and non-credit students and children enrolled in the contracted child care center.

The OSHA blood borne pathogen policy shall be filed and posted in all laboratories and in the Maintenance Office. All instructors utilizing such labs and all maintenance staff shall undergo training annually and will be provided written documentation that they have reviewed the OSHA policy and successfully completed the required training.

  1. It is the responsibility of all students and employees to comply with federal, state and local law regarding the reporting of infectious diseases and insect infestation which an individual has acquired or to which they have been exposed. The county and city health departments or a family physician can provide information regarding this matter.
  2. All decisions regarding the continued enrollment or employment of an individual with an infectious disease and/or conditions or insect infestation placed on the continued enrollment or employment will be based on the most recent information and recommendations issued by the National Centers for Disease Control, the Ohio Department of Health, or the Jefferson County. Department of Health. In addition, the college administration may confer with the student’s/employees private physician for information that may be pertinent to the decision.
  3. During the prevalence of contagious diseases (such as measles or chicken pox) on campus, the college will attempt, through referral to the local health department, to counsel immunologically compromised individuals regarding special precautions.
  4. Students and employees exposed to blood, body fluids, or items which are in direct contact with body fluids or waste will be instructed in OSHA Blood borne Pathogens protocol.
  5. College employees responsible for educating students and employees will periodically confer with the local health department to ensure practices are current.
  6. Records regarding students with or exposure to infectious diseases or insect infestation will be retained in the Student Affairs Division. Records regarding employees with or exposed to infectious diseases or insect infestation will be retained in the Administrative Services Division.
  7. Special precautions need to be taken by those infected and by students and employees in handling blood, body fluids, or items which are in direct contact with body fluids or body wastes. Each division or department which routinely contacts blood, body fluids, or items which are in direct contact with body fluids or body wastes will adopt and follow the appropriate OSHA guidelines for Blood borne Pathogens within each lab and classroom setting.
  8. Students who exhibit physical indications of potential insect infestation may be required to be evaluated by a professional trained in the identification of such insect infestation. Once the infestation is confirmed, the student may not return to classes, observations, clinical sites or college sponsored programs without a written verification from a medical professional that the student is cleared to return.

In response to COVID-19 Pandemic the college has current procedures posted on the college website at:  https://egcc-covid-19-procedures/  

Student Code of Conduct and Student Grievance Procedures

1. Code of Conduct

As active learners, students at EGCC have the responsibility and opportunity to engage in their own learning in order to master course outcomes and achieve success both in and out of the classroom. It is EGCC’s policy that it will not permit disruptive behavior of a student to interfere with the educational efforts of others. The EGCC Student Code of Conduct ensures that each member of the EGCC community has an opportunity to experience success. EGCC provides an environment that encourages open, responsible and respectful exchange of opinions, ideas and information. As such, each student is expected to abide by the Student Code of Conduct as outlined below, and applies to in-seat, hybrid, and online course students.

The following behaviors are prohibited by the Code of Conduct.:

  1. Defying institutional authority, engaging in willful disobedience or otherwise disrupting the educational process. This does not prohibit students from taking reasoned exception to material or views offered by instructors or others, or expressing views which are relevant to the instruction in an academically appropriate and reasoned manner.
  2. Academic unreliability manifested through repeated violations of academic dishonesty, furnishing false information, impersonating another, or forging, altering or misusing college documents, records or identification.
  3. Threatening the safety of themselves or others, disrupting the educational process, or otherwise violating college policy or procedure.
  4. Engaging in disorderly, abusive, lewd, obscene, or violent behavior. These conducts pertain to both in person and/or/online behaviors.
  5. Stealing or damaging property of the college or of college community members which includes, but not limited to, course material and examinations, student books, and supplies.
  6. Using college funds, college-owned equipment, electronic resources or supplies for personal, pornographic or other unauthorized purpose.
  7. Illegal or unauthorized distribution, possession, use or being under the influence of alcohol, illegal drugs, controlled substances, or misuse/abuse of prescription drugs on college property or at college sponsored or supervised functions.
  8. Personal or any other unauthorized possession of explosives, firearms, dangerous chemicals, or other weapons on college property or at college-sponsored and supervised functions.
  9. Physically or verbally abusing, coercing, menacing, threatening, intimidating, or otherwise harassing any member of the college community regardless of geographic location. These conducts pertain to both in person and/or online behaviors.
  10. Acts of sexual/gender harassment, sexual assault, domestic or dating violence, and stalking - whether such actions occurred at the College or not.
  11. Violation of federal, state or local laws on property owned and/or operated by the College or at College sponsored activities; or a student who is charged with violation of a federal, state or local law while off campus where such action demonstrates a disregard for the College community and their safety.

Interpretations of the above terms may be provided by, but not limited to, reference to state and federal law and to college policies.

2. Procedures for Resolution of Alleged Violation of Student Code of Conduct

Complaints regarding alleged violation of the Student Code of Conduct will be reviewed and resolved using the procedures outlined below. If the review and/or investigation confirm the student’s violation of the Code of Conduct, one or more disciplinary actions and sanctions listed in Section C will be imposed.

All documentation related to any such action will follow established filing procedures. These procedures will include written copies to the student and the appropriate college official* and a copy stored electronically in the EGCC incident reporting database. Appropriate campus parties will be notified.

  1. Direct Resolution: When any member of the college community believes that a student has violated one or more of the standards of the Code of Conduct, s/he is encouraged to seek resolution directly with the student. Only in cases where personal safety is at risk, contact 911 or campus security personnel. In such cases, all staff is encouraged to file an incident report with security including resolution and/or action at which point students’ due process begins. Security submits a copy of the incident report to the dean, program chair, or department supervisor.
  2. Supervisor: If resolution cannot be reached in direct manner between the college community member and the student, the complainant should contact the dean, program chair, or department supervisor in writing or by e-mail within three (3) working days, stating the complaint, alleged violation of the Code of Conduct and other relevant information. Within seven (7) working days of receiving the written notification from the college community member, the dean, program chair, or department supervisor will contact the student and other parties involved regarding the complaint and resolution. The Supervisor may use multiple processes to help resolve the issue. S/he will review the issues and actions of the parties involved, propose resolution, and determine appropriate sanctions(s) for the student. Documentation will be added to the student complaint log.
  3. Appeal to the appropriate college official*: Students receiving written notice of disciplinary action for an alleged infringement of the Code of Conduct have the right of final appeal in writing to the appropriate college official* within seven (7) working days for review. Within ten (10) working days of receiving the student appeal, the appropriate college official will review the complaint, investigation process, findings, and sanctions. The Appropriate college official may consult the administrative team in the review process to assure consistency and fairness within EGCC. The review may include multiple processes with parties chosen by the College in resolving the issue. The Senior VPAA will report his/her findings and conclusions of the final appeal to the student complainant. Documentation will be added to the student complaint log.

3. Sanctions

One or more of the following sanctions may be imposed upon students who have violated the Student Code of Conduct. All documentation related to any such action will be subject to established filing procedures.

  1. Reprimand.: Any college staff member may initiate a reprimand with a verbal or written warning when a student’s specific conduct does not meet college standards and that continuation of such conduct will result in further disciplinary action. A copy of the incident report and written reprimand or documentation of verbal reprimand will be sent to the office of the appropriate college official* two (2) working days. Documentation will be added to the student complaint log.
  2. Immediate Expulsion: Any college staff member may direct that a student be immediately excluded from EGCC privileges, activities, and/or property as deemed appropriate and necessary to ensure the safety and rights of students and staff. The staff member will inform the student of the requirement for a meeting with Security Supervisor and appropriate college official* to determine attendance eligibility following immediate exclusion. The staff member will file a written incident report with the Security Supervisor within one (1) class day following the exclusion. Within one class day after receiving the incident report, the Security Supervisor will contact the student and schedule a meeting. The purpose of the meeting is to:
    • Share information and documentation regarding the incident and Student Code of Conduct;
    • Attempt to resolve the problem that led to exclusion so that the student may resume attendance;
    • Determine appropriate disciplinary action that may be imposed.
  3. Disciplinary Probation.: The appropriate college official*, or designee, may place a student on probation with specific conditions or restrictions while in attendance at EGCC, for a specified period of time. Further infractions while on probation may lead to further sanctions. The appropriate college official* will communicate the specific behavior leading to this sanction and the specific conditions or restrictions imposed for the specified period of time to the student in writing. The student will sign the document provided by the College and agree to abide by its terms or forfeit all rights to continue attendance at EGCC. Documentation will be added to the student complaint log.
  4. Suspension: The appropriate college official* may place a student on suspension from EGCC property, activities, and privileges for a fixed period of time appropriate to address the severity of the infraction. The appropriate college official* shall provide written notice to the student. Documentation will be added to the student complaint log.
  5. Expulsion: The appropriate college official* may direct termination of student status and denial of further college privileges. Conditions of readmission, if any, will be listed in the letter or expulsion given as a notice to the student by the appropriate college official*. Documentation will be added to the student complaint log.
  6. Restitution.: The appropriate college official*, in consultation with the administrative team and other parties involved, may direct restitution in addition to other disciplinary action. Restitution is defined as compensation or reimbursement for damage to or misappropriation of property, which may take the form of appropriate service to repair or otherwise compensate for damages. Conditions of restitution will be detailed in a letter to the student Documentation will be added to the student complaint log.
  7. Other: The appropriate college official* or designee may impose additional sanctions or forms of disciplinary action including, but not limited to, directives for student behavior or plans of action.

Student Grievance Procedure

  1. Explanation

    The Student Grievance Procedure provides a way for students to seek resolution to decisions, conditions, and practices of Eastern Gateway Community College, its faculty and staff, which they allege are violations of the Student Rights or other published college policies and procedures. As students pursue their educational goals, they will be treated with professionalism and respect by college employees Grievances do not include student grades or academic appeals. Students shall not be retaliated against for filing a grievance.

    The Student Grievance Procedure outlines the steps to resolve alleged violations of the Students Rights, Freedoms and Responsibilities Statement or other published college policies and procedures. Students will attempt to resolve alleged violations with the staff member who is directly involved. Should a staff member directly involved in facilitating the resolution procedure be the object of an alleged violation or formal grievance, the Senior VPAA will appoint a replacement.

    Steps 1, 2 and 3 (if applicable) below must be completed before proceeding to Step 4. It is intended that alleged violations be resolved at any point in the process when the parties involved can agree on a resolution. All documentation submitted or created during the resolution process shall be added to the student complaint file.
    Students with a grievance shall follow the procedures and timelines outlined below.
     
  2. Procedure

    Step 1 - Direct Resolution
    The student discusses the grievance with the college staff member who is directly involved and attempts to find resolution within a timely manner. The student may choose to be accompanied by a support person such as a staff member, an enrollment specialist, or an officer of the College during this discussion. The student must state a proposed resolution. If no resolution is reached at Step 1, the student moves to Step 2.

    Step 2 - Resolution with Department Head or Immediate Supervisor
    If the grievance is not resolved directly with the college staff member, the student discusses the grievance and seeks a resolution with the staff member’s department head (or immediate supervisor). The student may choose to be accompanied by a support person during these discussions. The student must state a proposed resolution. Appropriate written documentation will be maintained by the department head, (or immediate supervisor) and documentation will be filed in the student complaint file. If no resolution is reached at Step 2, the student moves to Step 3. If the staff member has no dean, or if the dean has heard the student in the role of immediate supervisor, the student moves to Step 4.

    Step 3 - Resolution with Dean
    If the issue is not resolved with the staff member’s department head, the student may seek resolution with the supervising dean. Appropriate written documentation will be maintained by the dean and documentation will be filed in the student complaint file. If no resolution is reached at Step 3, the student moves to Step 4.

    Step 4 - Office of the Senior VPAA
    If the issue is not resolved by discussions in Step 1, 2 or 3 (if applicable), the student has 10 working days to request a student grievance form and information about filing a formal grievance from an EGCC Enrollment Specialist. The signed and completed form shall be submitted to the Office of the Senior VPAA within five (5) working days after requesting the form from an Enrollment Specialist. The Student Grievance Form requires a statement of proposed resolution of the grievance and a summary of prior actions taken.

    Within seven (7) working days of receipt of the Student Grievance Form, the Office of the Senior VPAA will contact the parties involved, provide them a copy of the completed Student Grievance Form, and attempt to clarify the issue and arrive at a solution which is mutually satisfactory to the student and employee. During the Office of the Senior VPAA investigation, the persons involved may include a representative or other support person with first-hand knowledge of the issue. If resolution is reached, the Office of the Senior VPAA will summarize the resolution in writing for the student grievant and college employee. Documentation will be added to the student complaint log.

    Step 5 - Appeal Process
    If resolution is not reached, the student has the right of final appeal of the issue to the President. The final appeal process requires the student to prepare and deliver a written appeal request to the President within seven (7) working days after the Office of the Senior VPAA gives notice to the student of the result of the investigation. The written appeal request must include an explanation of why the issue remains unresolved and provide the proposed remedy to the grievance.

    Within ten (10) working days of receiving the student appeal, the President will review the grievance, investigation process, and proposed resolutions. The President may consult with the administrative team in the review process to assure consistency within EGCC. Documentation will be added to the student complaint log.

    The forms for Student Grievance Procedure are available from an Academic Advisor